Class Management

This guide covers the day-to-day management of your ClassMana classroom beyond the stage-specific features.

Class Settings & Configuration

Access all class settings from your class dashboard:

1. Click the gear icon or "Settings"
2. Choose the category you want to configure

General Settings

Class Information:

• Class name (editable)
• Class period or section
• Grade level
• Subject area
• School year

Display Options:

• Sort students by: Name, level, Experience, health, gold
• Show/hide specific stats on dashboard
• Avatar display size
• Color theme

Notifications:

• Email notifications for activity
• Daily summary emails
• Low mana/health alerts
• Request notifications

Feature Toggles

Enable or disable specific features:

• Student logins (Stage 2)
• Health & strikes (Stage 3)
• Gold & shop (Stage 5)
• Public leaderboards
• Student-to-student interactions

Privacy Settings

Control what students can see:

• Public: All students see each other's stats
• Partial: Students see limited info about classmates
• Private: Students only see their own stats

Configure privacy for:

• Health points
• Gold amount
• Experience and levels (usually public)
• Strike history
• Purchase history

Co-Teachers

Invite other teachers to help manage your class:

Adding a Co-Teacher

1. Go to Class Settings → Co-Teachers
2. Click "Invite Co-Teacher"
3. Enter their email address
4. Select their permission level:
   • Full Access: Can do everything you can
   • Standard: Can give Experience, strikes, approve requests
   • View Only: Can see class but not make changes
5. Send invitation

The co-teacher will receive an email and can accept the invitation.

Permission Levels Explained

Full Access:

• Manage all students
• Configure class settings
• Add/remove co-teachers
• Delete class
• Access all features

Standard:

• Give Experience, mana, gold, strikes
• Approve/deny requests
• View activity log
• Cannot change settings
• Cannot manage other teachers

View Only:

• See class dashboard
• View student profiles
• View activity log
• Cannot make any changes
• Good for student teachers or observers

Managing Co-Teachers

• View all co-teachers and their permission levels
• Edit permissions at any time
• Remove co-teachers
• See co-teacher activity in logs

Use Cases

Team Teaching:

• Both teachers have full access
• Share management responsibilities
• Consistent across periods

Special Education:

• Para-educator has standard access
• Can reward and manage behavior
• Cannot change core settings

Student Teacher:

• View only access initially
• Upgrade to standard as they learn
• Remove when placement ends

Administration:

• View only access for principal
• Can observe without interfering
• Accountability and transparency

Student Management

Manage your student roster:

Adding Students

Single Student:

1. Click "Add Student"
2. Enter student name
3. Optionally set starting stats
4. Click "Add"

Bulk Add:

1. Click "Bulk Add"
2. Paste list of names (one per line)
3. Or upload CSV file
4. Review and confirm

Editing Students

Click on any student to edit:

Basic Info:

• Name
• Nickname/display name
• Profile picture

Stats:

• Current Experience
• Level
• Mana
• Health (if enabled)
• Gold (if enabled)

Manual Adjustments:

• Add/subtract any stat
• Include a note explaining why
• Logged in activity

Use cases for manual adjustments:

• Correct a mistake
• Reward for outside-class achievement
• Makeup for technical issue
• Special circumstances

Removing Students

When a student leaves your class:

1. Click on the student
2. Select "Remove from Class"
3. Choose what to do:
   • Archive: Keep data, remove from active roster
   • Delete: Permanently remove all data

Archive is recommended - you can restore them later if needed.

Transferring Students

Move students between your classes:

1. Select student
2. Click "Transfer"
3. Choose destination class
4. Select what to transfer:
   • Keep current stats
   • Reset to class defaults
   • Custom starting stats
5. Confirm

Organizing Students

Groups/Teams:

• Create teams (useful for Stage 4)
• Assign students to groups
• Color-code by team

Sorting:

• Alphabetical
• By level (highest first)
• By Experience progress to next level
• By health (lowest first)
• By gold (richest first)
• Custom order

Filtering:

• Show only fallen students
• Show students with pending requests
• Show students below certain health
• Show students above certain level

Activity Log

The activity log tracks everything that happens:

What's Logged

Student Actions:

• Experience gained/lost
• Level ups
• Mana gained/used
• Powers activated
• Strikes received
• Health changes
• Gold earned/spent
• Shop purchases
• Avatar changes

Teacher Actions:

• All rewards and consequences given
• Manual stat adjustments
• Setting changes
• Student additions/removals
• Request approvals/denials

System Actions:

• Weekly mana/health distribution
• Automatic events
• Login events

Using the Activity Log

Filter by:

• Date range
• Student
• Action type
• Teacher (in co-taught classes)

Search:

• Find specific events
• Search by student name
• Search by keyword

Export:

• Download as CSV
• Generate reports
• Share with administration
• Document for IEPs or meetings

Use Cases

Review student progress:

• See all Experience earned over time
• Track strike patterns
• Monitor engagement

Accountability:

• Show parents student activity
• Document behavior interventions
• Prove fairness and consistency

Analysis:

• Identify trends
• See what rewards work best
• Find times of day with most issues
• Evaluate effectiveness

Dispute resolution:

• "I didn't get Experience!" - Check the log
• "You gave them more!" - Compare logs
• Verify co-teacher actions

Deleting/Archiving Classes

At the end of the school year:

Archiving (Recommended)

1. Go to Class Settings → General
2. Click "Archive Class"
3. Confirm

What happens:

• Class is removed from active list
• All data is preserved
• Read-only access maintained
• Can restore later if needed
• Can export data anytime

Benefits:

• Keep records for future reference
• Compare year-to-year
• Show students their progress later
• No loss of data

Deleting

1. Go to Class Settings → General
2. Click "Delete Class"
3. Type class name to confirm
4. Confirm deletion

Warning: This is permanent and cannot be undone!

What happens:

• All class data deleted
• All student data removed
• Cannot be recovered
• Login codes invalidated

When to delete:

• You're certain you'll never need the data
• Privacy requirements mandate deletion
• Starting completely fresh

Exporting Data Before Deletion

If you plan to delete:

1. Go to Class Settings → Export
2. Select what to export:
   • Student roster
   • All activity log
   • Final stats
   • Complete history
3. Choose format (CSV, PDF, JSON)
4. Download

Keep this file for your records.

Best Practices

Regular Maintenance:

• Review activity log weekly
• Check for unusual patterns
• Update settings as needed
• Archive old classes yearly

Documentation:

• Keep notes on significant events
• Document special circumstances
• Export reports for meetings
• Maintain parent communication

Consistency:

• Apply rules fairly to all students
• Use same criteria for rewards
• Document decision-making
• Be transparent about changes

Backup:

• Export data periodically
• Keep copies of important reports
• Document custom settings
• Save shop item configurations

Next Steps

• Review Best Practices for overall strategies
• Check specific stage guides for feature details